Plan An Event
Thank you for your interest in hosting an event/campaign to benefit the Children’s Foundation. You and numerous community supporters know firsthand how important philanthropic support is to the success of what we do. All of the efforts you put forth touch the lives of children and their families we serve, and for that, we are grateful for your support and partnership!
The Foundation has created a list of policies and procedures designed to guide and help you in the planning of your fundraising events and campaigns. It’s important to note that the State of Michigan regulates ALL fundraising activities, and we follow all IRS laws for charitable giving and gift acknowledgments.
Any individual or organization who wishes to conduct an event or campaign involving the use of the Children’s Foundation name OR for fundraising and/or publicity purposes, must receive advanced approval from Children’s Foundation. Event or campaign applications must be submitted no later than 6 weeks prior to the proposed event/campaign date. All applicants must re-apply annually for support and approval. Please allow 10 business days for the review process to take place.
The following third party event or campaign application form will provide you with a list of supportive assets that the Children’s Foundation can offer to you. we hope you take advantage of these resources!
Events or campaigns should complement the mission and image of the Children’s Foundation. Companies or organizations that conflict with the Foundation’s mission or values may not be sponsors. The final judgment allowing an organization and/or a person to host an event The following third party event or campaign application form will provide you with a list of supportive assets that Children’s Foundation can offer to you.
we hope you take advantage of these resources benefiting the Children’s Foundation, shall be the sole and final decision of the Children’s Foundation.
You, as the event/campaign organizer, must obtain all necessary permits, licenses and insurance. You are (or your corporate/organization is) responsible for ensuring that the event or campaign complies with all federal, state and local laws governing charitable fundraising, gift reporting and special events. If your organization is NOT eligible to receive tax-deductible
contributions, we encourage you have your supporters write checks payable to Children’s Foundation with your event/campaign name in the memo line for event credit and a tax acknowledgement letter.
Be prepared to estimate revenue and expenses for your event or campaign, as well as the size of the contribution you intend to donate to the Children’s Foundation. The Council of Better Business Bureau states that, “reasonable use of funds requires that at least 50% of total income from all sources be spent on programs and activities directly related to the organization’s purposes.” The
Children’s Foundation strives to maintain overall fundraising costs at 20% of total revenue and strongly urges event/activity organizers to meet this standard. We encourage a minimum contribution of $500 or more for a first time event or campaign benefiting Children’s Foundation.
Children’s Foundation assumes no responsibility for your event or campaign. You agree to release the Foundation and it’s officers, employees and agents from any and all liability arising out of your event or campaign.
The Children’s Foundation must approve, in advance, the content for all invitations, advertisements, press releases, posters or other promotional materials related to your project, using the Children’s Foundation name and/or logo. Public announcements of ANY KIND or promoting the event/activity IS PROHIBITED until approval has been given by the Children’s Foundation office.
The Children’s Foundation may only be identified as the beneficiary of the event/campaign. a) For example, event organizers should not call an event “Children’s Foundation Walk-a-Thon.” Your event should be promoted as: “Walk-a-thon to benefit Children’s Foundation”
The public should be informed regarding any net amounts that will be donated to the Children’s Foundation. If the Children’s Foundation will not receive all of the proceeds from the event/activity, then the exact percentage of the proceeds that benefit the Children’s Foundation must be stated clearly on all invitation copy, advertising, and promotional materials. If another organization will benefit from the event/CRM campaign, the Children’s Foundation must be notified on the application paperwork.
The Children’s Foundation should receive a list of targeted sponsors for the event/activity before they are approached to allow coordination with respect to other Children’s Foundation events/activities that may be underway.
You are (or your corporate/organization is) responsible for ensuring that the event/CRM campaign complies with all federal, state and local laws governing charitable fundraising, gift reporting and special events. If your organization is eligible to receive tax-deductible contributions, the IRS requires that all tickets, invitations or entry forms state the fair market value or which portion of the contribution is tax-deductible.
You, as an event/activity planner, may not keep any portion of the proceeds as profit or compensation for organizing the event or campaign. If event or campaign expenses are greater than the money raised, you are responsible for paying those expenses.
Proceeds must be received by the Children’s Foundation no more than 30 business days after the event or campaign date(s).
Host & Event FAQ
The State of Michigan requires that all raffles, 50/50 drawings, Chinese raffles and door prize drawings require a raffle license. The Children’s Foundation does not apply for raffle licenses for third-party events. Should the third party event host be an independent 501©3, the Foundation would then recommend that the third party host apply for a license under their tax ID number. Please note that some venues will have raffle licenses that can be used for fundraisers. For further questions regarding raffles, we ask that you review the charitable gaming rules of the State of Michigan by visiting this link and then ask any additional questions by contacting the Special Events staff at the Foundation by calling (313) 964-6994
Special Event staff members will be able to provide guidance, but we are not able to manage your event for you. We recommend that you work with our staff who will help you form a committee and will direct you towards resources to help with the planning process. Your committee will play an important role in providing support during your planning and throughout your event. If you have questions, contact us HERE.
Children’s Foundation will issue IRS compliant charitable tax receipts to the full extent of the law only if the donation is made payable directly to Children’s Foundation along with detailed contact information of the donor.
If the donation is made payable to the third-party event organizer, we cannot legally issue a tax receipt letter to the original donor. The tax receipt letter then would be issued directly to the third-party event organizer who would submit a check of net-proceeds to the Foundation.
Tax law in the state of Michigan is extremely complex in regard to donations of in-kind items and services and monetary donations. Disregarding proper tax law when it comes to receipting can put our charitable tax status in jeopardy. For this reason, we ask that you contact a Foundation staff member who can walk you through the complexities.
It is possible that items donated to Children’s Hospital of Michigan through the Foundation are tax-deductible. For more information, as tax-deductibility depends on the item donated, please call (313) 964-6994.
The Children’s Foundation does not cover the cost of any third-party events. We ask that you work with your committee and Foundation staff member to solicit sponsors for your event and/or request in-kind donors to reduce cost.
Advertising of events is reviewed on a case by case basis. Please see our guidelines for more information.
Each event and effort to support our mission is important to the Foundation. Our team will consider all requests for Foundation and/or Hospital representation; however, because of the high demand on Children’s Foundation staff time, we are unable to guarantee that a representative will be able to attend your event. Additionally, on behalf of the physicians, staff and volunteers of Children’s Hospital of Michigan, we thank you for your support and understanding that a great deal of their time is dedicated to treating patients and ensuring that the funds you raise are working toward improving the quality of life for the children in our community.
Getting started is as easy as 1-2-3.
1. Take a look at the event/fundraising guidelines by clicking HERE to open a PDF document.
2. If you already have a fundraising idea, skip this step. Otherwise, seek inspiration in our handy list of Fundraising Ideas.
3. Fill out an event application Fundraising Application, and mail/e-mail/fax the application to:
Mail Attn: Third Party Fundraising
3011 West Grand Blvd, Suite 218
Detroit, MI 48202
A member of our staff will contact you within two weeks to discuss your application. Meanwhile, should you have any questions give us a call at (313) 964-6994
To see our guidelines regarding third-party events click here.
Based on availability, we may be able to provide a small quantity of materials for you to distribute. Please contact the Special Events Department to discuss your needs.
The Children’s Foundation will refer you to the Volunteer Services department at the Children’s Hospital of Michigan in order to entertain or interact with patients at the Children’s Hospital of Michigan. To contact Volunteer Services, call (313) 745-5326.
Either logo may only be used by permission. If permission is granted, the logo may not be altered in any way. Permission is only granted when an event / fundraising activity application is approved.
Please see the Toys & Games Wish List for ideas about developmentally appropriate toys that are most sought-after by children, and to learn what items we cannot accept. For additional information about items to be donated to Children’s Hospital of Michigan, please contact Sinéad Nimmo, Child Life Project Specialist, at 313-745-5364.
Donate Items for Events
The Foundation is grateful for items that can be used to leverage support at our events, particularly:
Goodie items for gift bags
If you are interested in donating an item, please contact Kate Kesner, Special Events Officer, by phone at (313) 745-8814 or email at firstname.lastname@example.org. Please note that we may only accept new, unused items in their original packaging for event use.
Please click here for a list of events.
You may only deduct anything above the fair market value of your ticket. For example, if you paid $75 to attend an event, and in return you received $25 in fair market value goods (beverages, food, gift bag, etc.), then you may deduct the remaining balance which would be $50. For more information, we recommend contacting a certified tax professional.
We are always interested in adding new volunteers. The Foundation welcomes Children’s Foundation Ambassadors, patients and family members who are willing to share their personal experience with the Foundation or Children’s Foundation at an event to increase support.
Those interested should contact the marketing and events team at email@example.com or (313) 964-6994 Please clearly state “Ambassador Program” in the subject line or provide this reference when calling the Foundation. To fill out a volunteer application, please click here: volunteer application.